Lease Administration Specialist- Staffing

Circet USA is the leading provider of Network Services in North America, and we're looking for talented professionals to join our team. We specialize in engineering and construction services delivering comprehensive solutions across Inside Plant, Outside Plant, and Wireless networks to meet the evolving infrastructure needs of our customers.

With nearly 50 years of industry experience, we work with major telecom service providers, MSOs, cloud service providers, and utilities. At Circet USA, you'll have the opportunity to make an impact by helping to create customized solutions that address our clients' unique challenges. If you’re passionate about innovation and thrive in a dynamic environment, we’d love to hear from you.

Circet USA’s benefits package includes the following:

• Medical, Dental, and Vision insurance
• Digital Health & Wellness Support
• Critical Illness, Accident, & Hospital Insurance
• Short-term & Long-term disability 
• Group term & Voluntary life insurance
• Flexible Spending and Health Savings Accounts 
• Paid Time Off & 401K
• Company Discount Website

The Lease Administration Specialist will receive and process paper and electronic documents and mail, review agreements prior to sending for executive signatures and input critical data points into our administration tool, ensuring proper payments are made to our Landlord and actionable terms and conditions of the lease documents are identified.  

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned:

• Receiving, sorting, scanning and filing mail and other paperwork.
• Review lease documents, abstract lease details, set up rental payments, track dates for actionable requirements pursuant to the lease documents.
• Evaluate incoming leases in both paper and electronic formats to verify the lease is administrable 
• Monitor and communicate to various stakeholders’ critical dates such as lease expirations, lease, insurance bond renewals
• Ensures national processes and procedures regarding leasing are adhered to.
• Calculates prorated rental payments, upcoming payment escalations and termination fees.
• Commence lease payments and/or exercise option provisions when directed
• Monitor and respond to inquiries via email and an internal ticketing system
• Prepares reports as requested by various department
• Works closely with various teams to research missing payment or document requests
• Perform lease payment audits & reconciliation
• Identify and resolve discrepancies in lease language
• Special projects as needed, including assistance with data clean-up and migration, updating lease and payment details, checking for and abstracting amendments when applicable

• Bachelor’s Degree, or 2 years’ equivalent experience in accounting, bookkeeping, real estate, and/or lease administration
• Demonstrated ability to work independently
• Ability to prioritize large volumes of work based on evolving priorities  
• High energy to maintain a sense of urgency with the ability to adapt to any situation
• Review, understand and communicate lease requirements to stakeholders
• Strong attention to detail, excellent follow through
• Excellent written, verbal, analytical, and research skills required
• Telecommunication experience is a plus but not a requirement

#ZR

Circet USA is an Equal Opportunity Employer - Veteran/Disabled.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.